Applicant and Candidate Privacy Policy

Grafana Labs

Applicant and Candidate Privacy Policy

Grafana Labs Candidate Privacy Notice

Effective: 4/2/2026

Grafana Labs and all the companies in the Grafana Labs family are committed to respecting the privacy of our employment candidates. Our Candidate Privacy Notice is designed to provide you with an overview of our practices regarding the personal information we collect, use, store and, when necessary, transfer, in connection with our recruiting and hiring functions. It also provides information about how to access your personal information and exercise other privacy rights that you may have.

By applying for a position with Grafana Labs, you acknowledge the processing of your personal information as described herein.

**1. Sources of Personal Information **

In many cases, we collect personal information directly from you (including via your application and your interview). We may also obtain information about you from third parties, such as recruiters, background screening companies, and platforms, such as online platforms like LinkedIn. We may collect information about you automatically (such as your IP address and device information) when you apply for a job online.

When we collect information from you about other individuals, such as people you list as references and former employers, you confirm that where required by law you have obtained consent from them for the disclosures to us.

If you are based in the European Economic Area, further information on why and how we process your personal data is contained at Appendix 1.

2. General Purposes for Processing Personal Information

We process your personal information as needed to evaluate your job application and for other related human resources purposes. We generally collect, use, and disclose personal information from job applicants for the recruitment process, such as for example:

• To review your application, evaluate your skills, job placement,

• To provide you with any disability-related accommodations needed during the hiring process,

• If necessary, to facilitate any travel arrangements during the hiring process,

• Hiring decisions, including in relation to compensation, benefits, facilitate the hiring process, and other terms and conditions of employment etc.,

• Determining an individual’s eligibility to work and assisting with work permits or visas,

• Risk management, including background checks, vetting and verification, and

• Our operational business purposes, such as

• Identity and credential management, including identity verification and authentication, issuing badges

• Security, loss prevention, including physical security, information security and cybersecurity

• Legal and regulatory compliance, including all uses and disclosures of information that are required by law

• To enforce our contracts and to protect Grafana Labs, our workers, our clients and their employees and the public against injury, theft, legal liability, fraud or abuse, to people or property,

• As needed to de-identify the data or create aggregated datasets, such as for reporting or analytics,

• Making back-up copies for business continuity and disaster recovery purposes, and

• As needed to facilitate corporate governance, including audit, analysis and consolidated reporting, mergers, acquisitions and divestitures.

**3. Specific Categories of Personal Information **

In addition to the information provided in this notice, this chart describes the categories of personal information that we process about candidates in connection with our recruiting functions.